- Edit Profile
- Profile Photo
- Default Email Preferences
- Community Email Preferences
- User Interface Language
- Change Password
- Terminate Account
- Remember Me and Logout
Use the profile dialog to view and edit information about yourself. The profile corresponds to the registration page – everything you entered during the registration process will appear in this dialog.
To edit your profile, open the profile menu and click on
Edit profile menu item.
The only mandatory field is your email address. You can’t save profile changes if the email address is not correct, or if another user profile already uses this same email address.
To add or change your profile photo, click on
Photo tab, and then choose and
upload an image from your computer. Good user photo has mostly the face
visible, with not much background behind. For best results, make sure your image is at least 250
pixels wide and 250 high.
The image size in kilobytes is not critical, as long as it is under 10 MB, since the server will automatically resize it to 250x250 pixels.
To upload your photo, choose the
Upload button under the current image, or
drag an image from your computer over the existing one (note drag-and-drop only works
in modern browsers, not in Internet Explorer 6, 7, or 8). After a short
upload, the page will show the preview of the uploaded image. If you are
Submit to close the dialog,
Cancel to keep the
existing image, or upload another image.
If you did not upload a profile photo, a random image will be assigned to your profile, from a set of 20 neutral default images.
Default Email Preferences
One can choose the frequency with which to receive email notifications from communities, and format in which to receive those notifications.
Default preferences apply to all communities one joins after creating the user profile, since new community preferences are set by default to respect user’s default preferences. Thus, if one has never changed community email preferences explicitly, default preferences apply to all communities.
To change your default email preferences, choose
Preferences from the
Default email preferences instructs Knowledge Gateway how often to send email notifications to the user:
- immediate sends one email notification for each event that occurred (new discussion posted, new announcement, new link, etc.);
- daily sends one cumulative notification email per day, listing all events that occurred;
- weekly sends weekly digest, listing all events for the past week in a single notification email;
- monthly lists all events for the past month in a single notification email message;
- none prevents sending any email notifications.
TIP: When you go on holiday, set your default notification setting none to stop your email notifications from filling your mailbox. Of course, this only applies if all your communities use default notification settings.
Always send text-only email messages instructs Knowledge Gateway to send all email notifications in text-only format. If this box is not checked, then messages will be sent in HTML, unless the incoming message is text-only.
HTML messages always include a text-only variant, this is the way email is always sent on the Internet. When someone else contributes a discussion message in HTML, and the user decided to receive text-only messages, the system will strip the HTML part and send only a text portion to the subscriber. If, on the other hand, an incoming email message contains only text-only part, Knowledge Gateway will not try to add HTML formatting, and will forward the message as text-only.
Community Email Preferences
By default, communities use the same settings as defined in user’s default email preferences. Sometimes, however, it is desirable to set email notification preferences for a single community to something other than the default.
To change email notification preferences for current community, click on the
profile menu and open
Preferences dialog, and then click on Edit
preferences for this community only link on the bottom of the dialog.
User Interface Language
You can explicitly set the language of the web user interface in the
Your language selection will apply to the language the web site is shown to you, as well as the footers of all email messages you receive.
Automatic option tells Knowledge Gateway to honor the langauge settings of your web browser. Every web browser sends to web sites the preference for language, by default set to the same language as the operating system of a computer one is browsing the Internet on. If browser requested language corresponds to any of the languages Knowledge Gateway supports, your user interface will be shown in that language. Otherwise, Knowledge Gateway will default to English. Email footers will be in a default community language that its leaders choose (or in English, if none is chosen).
It is a good practice to change the password every few months. While Knowledge Gateway does not hold big secrets, if you are leading a large community, it might be inconvenient if someone guessed your password and started sending spam to all community members. It’s a good hygiene to use relatively random passwords and always combine letters, numbers and punctuation characters.
To change the password, click on the profile menu and open
dialog to type your new password twice.
When you terminate your account, Knowledge Gateway will delete all your profile details and remove you from all communities you were a member of.
This is a destructive operation – and Knowledge Gateway will ask you to confirm your decision. Once you confirm account termination, your profile will be deleted and you will not be able to undo the process. The only way to get back into Knowledge Gateway will be to register again as a new user and request membership in all communities again.
Every time a user terminates account on Knowledge Gateway, all Knowledge Gateway coordinators will receive email – use the Reason box to communicate back your reasons for leaving or to share your experience (both positive or negative), and suggest how to improve the platform.
Remember Me and Logout
If you ticked
Remember me checkbox during login to the web site, Knowledge Gateway will
write a login cookie in your web browser. Later, when you visit Knowledge Gateway web site,
again your web browser will send this cookie, and Knowledge Gateway will log you in without asking
for your usename and password again.
When you choose
Logout from the profile menu, Knowledge Gateway will erase the auto-login
cookie and you will be required to enter your username and password the next
time you visit Knowledge Gateway.
Thus, to continue benefiting form
Remember me cookie, do not finish your
sessions by clicking on
Logout, rather, simply close the browser window (or
Of course, if you are accessing Knowledge Gateway from someone else’s computer, or from a
web cafe, do not select
Remember me in the first place, as that would allow
anyone who uses the computer after you to access your Knowledge Gateway profile and